You can create salary lists in 2024 for the year 2025. Calculating salaries for 2025 requires that the salary base of each employee is updated.
Salary bases can be updated from December 14, 2024 onwards and the instructions for this update can be found in this article. The employer contribution percentages for 2025 are available starting on December 14, 2024.
Last banking day of the year
- Salaries paid as SEPA salaries with a payment date of December 31, 2024, must be sent to the bank for processing no later than Monday, 30.12. Your own bank can give you more information on bank-specific cut-off times and payment deadlines.
- We recommend making any payments for the year 2024 well before the cut-off times.
Changes to fringe benefits
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There are no changes to fringe benefits.
Changes to income types
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Incomes register has informed that the following additional income earner data type ends 31.12.2024: Employed with assistance from the State employment fund (until 31.12.2024).
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In Procountor we add the date to the text only in Employee register > salary info, and won't prevent selecting the option yet as you might want to do corrections to an employee regarding year 2024 or even earlier, when this option does still need to exist.
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Retrieving Tax Cards
The retrieval of payroll tax cards is done through the Withholding percentage request view (Payroll > Withholding percentage request).
When will the 2025 tax card be available for fetching?
Tax cards will be available in the Tax Administration's MyTax service by 13.12 at the latest, and after that, tax cards for 2025 can be fetched through Procountor's Withholding percentage request view. The 2025 tax card will take effect on 1.1.2025.
The Tax Administration's service states:
You will receive your tax card for 2025 in MyTax between 23 November and 13 December 2024. If you have selected to receive tax mail on paper as well, you will also receive your tax card by post by the end of December. The 2025 tax card will enter into effect on 1 January 2025.
After you have received your 2025 tax card in MyTax, you can make changes to it by requesting a new tax card or a revised tax card.
Activate Suomi.fi messages to get a notification when your tax card becomes available in MyTax.
Revised tax cards
The employee can make changes to the tax card or order a new tax card as soon as the employee has received the 2025 tax card in MyTax. As of 13 December 2024, everyone can make changes or order a new tax card for 2025.
The newest tax card is the valid tax card. So, if the employee has both the tax card prepared by the Tax Administration and a later changed or requested new tax card, the revised tax card will be used.
We recommend informing employees by when the revised tax card should be requested so that tax cards are included when you retrieve tax card information for 2025 through Procountor's Withholding percentage request view.
Are tax cards retrieved automatically?
The Tax Administration has not yet published a date when automatic retrieval of tax cards would be possible. Currently, tax cards must be retrieved manually through Procountor's Withholding percentage request view.
Does the Direct transfer of withholding tax details functionality work?
Direct transfer of withholding tax details functionality for tax cards has been completely removed from use.
Paying salaries at the end of the year
Changes to salary percentages
|
Name of field in Procountor |
2024 |
2025 |
|
Employee's unemployment insurance contribution payment percentage |
0,79% |
0,59% |
|
part-owners |
0,43% |
0,30% |
|
Employee's pension insurance contribution payment percentage those under the age of 53 and over 62 |
7,15% |
7,15% |
|
those aged 53–62 |
8,65% |
8,65% |
|
Employer’s unemployment insurance contribution payment percentage |
0,27% (salary up to 2 337 000,00€) |
0,20% (salary up to 2 455 500,00€) |
|
for the value of the salary |
1,09% (exceeding 2 337 000,00€) |
0,80% (exceeding 2 455 500,00€ |
|
Employer's health insurance contribution percentage |
1,16% |
1,87% |
|
Group life insurance |
0,06% |
0,06% |
|
Occupational accident |
0,57% |
0,54% |
|
Employers’ average pension insurance contribution percentage |
17,34% |
17,38% |
Updating salary bases and employer contribution percentages
To calculate salaries for 2025 the employees’ salary bases must be updated. Before updating the salary bases it is recommended that all salaries for the year 2024 are paid to avoid having to change, for example, the travel expense salary type values for 2024.
Calculating salaries for 2025 can be done as follows:
1. The update can be done by creating a new salary list (Payroll > New salary list) with a payday in 2025. When the payday is set to 2025, Procountor requests to update the salary bases.
2. Click the Update salary bases -button.
3. Procountor will copy Working hour reduction settings and / or equalization table values to the next year if they don’t exist yet. Copying will be done automatically when creating a new salary list for new year. We will make copying only for active settings which are assigned to employees.
The following have been now updated:
- Travel expense
- Accident insurance percentages
- Working hour reduction settings
- Equalization tables under working hour reduction settings
- Travel expense salary type values have been updated to the new 2025 values.
- Up until the end of the year version update (V96) on 1.1.2025, the travel expense salary type values will be the old 2024 values, and if travel expense salary types are added from the product register to salary slips before this update, the product prices must be manually updated to the new 2025 prices when calculating salaries for next year.
4. If you have employees that are using custom values for their accident insurance percentage or the car and accommodation benefit, Procountor provides a list of these employees.
- It is possible to update employee's custom accident insurance percentages directly to a row. New percentages will be updated to the employees' information.
- If an employee no longer needs a custom accident insurance percentage, you can update the percentage to be the same as in the company settings. After that the employee doesn't show up on this list anymore for having a custom percentage
- If you have employees with Car or Accommodation benefit, make sure to update their values to the salary base manually.
5. Press Continue -button.
The lists of employees that might require actions are not available after continuing. Export the lists if you wish to access them later.
6. Check the employer payment percentages.
- Make sure that the Salaries basic info view (in Management > Salary info > Salaries basic info) has the correct percentages for employer’s payment for 2025. To see the percentages for 2025, select the year from the drop-down menu.
- By default, the employer’s payment percentages are updated to the default percentages.
- When creating a salary list with the payday in the year 2025, Procountor will use the employer’s payment percentages selected in the Salaries basic info.
6. After the salary bases have been updated, you may continue working on the salary lists and salary slips.
What withholding tax percentage should be used on January’s salaries?
- The 2025 tax cards will enter into effect on 1 January 2025.
- The income ceiling stated on the tax card is calculated for the full year.
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The employee can make changes to the tax card or order a new tax card as soon as the 2025 tax card is in MyTax. From 13.12.2024 onwards, everyone can make changes or order a new tax card for 2025.
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Read more in the Tax administartion's page.
I updated the salary bases but need to calculate salaries for 2024. What should I do?
- Salary slips can still be created for the year 2024.
- When the payday of the salary list is in 2024, Procountor automatically used the employer contribution percentages of 2024.
- When creating a salary slip, make sure the employee accident insurance contribution percentage matches the percentage of 2024.
- Make sure that the travel expense salary type values match the 2024 travel expense salary type values.
- Make sure that the car and accommodation benefit values match the 2024 values of these benefits.
Holiday pay reservation
- To check the holiday pay reservation for December, the Holiday reports (Reports > Salary reports > Holiday reports) must be run before calculating salaries for January, since the dates for the report cannot be selected.
- If salaries have already been calculated for January, they will be shown on the report.
Start of the year version update (V96) January 1, 2025
- Version update for the end of 2024 / beginning of 2025 will update the new 2025 travel invoice and expense claim product prices.
- The values for travel expense salary types selected from the salary type register for salary slips will be updated to the 2025 values.
Travel invoices
- Kilometer allowance and per diem values will change at the beginning of 2025.
- Products with the product code “v2024” should be used on invoices dated to the year 2024 and products with the code “v2025” on invoices dated to 2025. The new products will be released at the start of the year.
- 2024 products will be available in the product register for January and February 2025.
- Travel invoice payment date must be in 2024 to include these travel invoices on the 2024 earnings payment report.
Updates to the EU VAT percentages in 2025
- The VAT percentages of different EU countries will be updated to Procountor during January 2025, after the European commission has confirmed the changes to these percentages. These foreign VAT percentages for different EU countries are available to users who have specifically requested the free special right Foreign VAT for their Procountor environment.
- If you need additional VAT percentages sooner, please contact our customer service, and we will attempt to update these percentages sooner.
- The foreign VAT special right enables the handling of sales and purchase invoices of a VAT liable company in another EU country. The VAT percentage of this particular country is selected on the invoice and the VAT is reported to the local tax authority.