A VAT 25.5% configuration tool allows the mass updating of the new VAT percentage of 25.5% to various places and settings in Procountor.
This page provides information on the use of the configuration tool. Please read also the general instructions related to the VAT change.
VAT 25.5% configuration tool
The configuration tool can be accessed from Management > Accounting Info > VAT Defaults. The tool will be available from August 17 onwards. There is currently no deadline set for its use. The use of the configuration tool is environment-specific, meaning VAT cannot be updated for multiple environments at once.
User rights
The configuration tool is available to users on a limited basis. To use the VAT 25.5% configuration tool, the user must have all rights to the Basic Accounting Info in the Users and user rights view.
Additionally, to update VAT in different targets (e.g., registers or default postings), the user needs to have the same user rights that are required to manage each tool's location in system generally. For example, if a user does not have all rights to the product register, then that option cannot be selected in the tool. In these situations the system will inform the user which user right is missing.
| Item | Information updated by the tool | User rights |
| VAT-default view settings | Default VAT % (field empty or 24%) |
|
| VAT-default view settings | Used VAT percentages (Sales, Purchases) |
|
| Registers | Customers and suppliers default accounts' default VAT-% and VAT statuses, which include 24% |
|
| Registers |
Product register's sales and purchase products, customers and suppliers' default products and their VAT statuses, which include 24%. This also covers Procountor Solo. |
|
| Registers |
Travel and expense items, and persons' default products. |
|
| Posting Defaults | Bank statement posting defaults' VAT-%. |
|
| Posting Defaults | Reference payments' posting defaults' VAT-%. |
|
| Invoicing | Contract invoicing (product VAT-%) |
|
Information Updated by the Tool
When using the VAT 25.5% configuration tool, you can select the items to which the VAT percentage will be changed.
Please note! The change made with the VAT 25.5% configuration tool takes effect from the current day and cannot be reversed - please assess yourself when is the most appropriate time to update the new VAT percentage in your environment. The tool can be used multiple times.
The tool also shows any mandatory fields that must be selected before changes can be saved. These fields are identified by a small red star next to the item's name.
With the tool, you can update the VAT percentage in Procountor to the following items:
Registers
- Customers and suppliers default accounts' default VAT-% and VAT statuses, which include 24% (Registers > Business Partners).
- The default VAT-% and VAT status can be found in the customer’s or supplier’s Basic Info under Defaults > Default Accounts.
- Product register's sales and purchase products, customers and suppliers' default products and their VAT statuses, which include 24%. This also covers Procountor Solo.
- Travel and expense items, and persons' default products.
Posting Defaults
- Bank statement posting defaults' VAT-%. VAT-statuses do not update. (Managements > Accounting Information > Posting Defaults > Bank Statement Posting Defaults).
- Default postings for reference payments' VAT-%. VAT-statuses do not update. (Managements > Accounting Information > Posting Defaults > Default postings for Reference Payments).
Invoicing
-
Contract invoicing (product VAT-%)
- The VAT percentage for products will change. Note: Contract invoicing is an additional service. This section is not visible if the additional service is not in use.
VAT Default view Settings
- Default VAT percentage (Management> Accounting Info > VAT Defaults).
- Note: if the field is empty, it will be updated to 25,5%.
- Used VAT percentages for sales invoices (Management> Accounting Info > VAT Defaults).
- Used VAT percentages for purchase (Management> Accounting Info > VAT Defaults).
- Note: The program will automatically add the 25.5% VAT percentage to the applicable VATs on September 1, but the update can also be done manually or with the configuration tool already in August. The addition is made if the 24% VAT percentage has been selected for sales invoices and / or purchases in the environment.
The tool updates the VAT percentage from 24% to 25.5% in the aforementioned targets.
The information that can be updated with the configuration tool can also be edited manually instead of using the tool. For example, the general default VAT percentage and the applicable VAT percentages can also be updated directly in the VAT Defaults view, and changing them does not necessarily require the use of the configuration tool.
Using the configuration tool
Only items that currently have 24% VAT will be updated. Note, that VAT-% will not be updated elsewhere automatically.
- Go to the program’s VAT defaults view.
- Press the top row VAT 25.5% configuration tool button.
- Select the items to be updated.
If you do not have user rights to some item, it will appear grayed out, and you cannot select it. - Click Save changes.
- The program displays a summary of the updated information. Finally, click Done.
The VAT 25.5% configuration tool can be reused multiple times if needed, and if it has been already used for some location, you can see the date of the latest update on the screen for it.
Information that is not updated by the tool
Items that are not included in the previously mentioned list should be updated manually if necessary. The tool does not change the accounting of receipts already saved in the Procountor. Therefore, for example, if receipts have been created for the future, the VAT percentage must be changed manually to them, or if prices of products are wanted to be changed.