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Procountor in Finland

Procountor mobile - Receipts

  • Updated

Receipts

With the application, you can easily take pictures of your receipts.

  • Smart image recognition. The receipt information is automatically read using OCR technology.
  • The receipts photographed with the application are transferred to the Cost receipts management section of the Procountor software for processing.
  • Check that in your Procountor environment, under the view Management > Accounting Info > VAT Defaults, the VAT percentages you use for receipts are saved in the column Used VAT  Statuses > Purchases.
  • The expense types available for selection on a receipt come from the travel and expense invoice product register in your Procountor environment.
    • Only one expense type can be added to a receipt at a time.
    • It is not possible to add new expense types

NewReceiptFlow.jpg

How do I take pictures of receipts?

  1. Start by tapping on the Receipt button on the homepage or by selecting Receipts > New receipt in the sub-menu.
  2. Take a picture of the receipt. Use the Flashlight in the top corner if you are taking the picture in low light.
    You can also search for receipt stored in the phone's photo gallery by pressing the Photos icon in the lower right corner.
    From the Documents icon in the lower left corner, you can retrieve receipts stored in the phone's own files.
  3. Mobile tries to recognize the edges of the receipt and borders the receipt automatically. You can modify the cropping area if you want. 
  4. Tap on the Done button or you can take a new picture by pressing Retake. 
  5. Procountor will read the information on the receipt and enter it automatically. You can add the information of only one receipt at a time. You can add other attachments to the receipt by pressing New attachment -button.
  6. You can manually edit the information recognized by Procountor in the application and later in Procountor. Mandatory information are payment method, purchase date, amount and VAT%. Select the Payment method for the receipt:
    1. Company credit card
    2. Company debit card
    3. Company cash
    4. Company bank transfer
    5. Paid with own money
      • The mobile automatically creates a new expense invoice from the receipt. If you have an expense invoice that is in progress, the application adds a receipt to that invoice.
      • Please remember to send the invoice when it is ready.
  7. Tap on the Done button. The receipt is saved in the application and transferred to the Cost receipts management section of the Procountor software for processing.

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