Procountor's income tax return function can be used to draw up Income tax return 5 with its most common enclosures and file them electronically. The return can be sent in electronic form from Procountor directly to the tax authorities' service using the ApitamoPKI interface.
Income tax return function can be found from Notifications > Income tax return.
The numbers on income tax return are retrieved from the real time accounting data. The Update reporting database -button was removed from the view in version update V89 (June 15,2024).
Buttons of Income tax return view
Create notifications
- Clicking on the button will open a window with a drop-down menu where you can select the fiscal year for the tax return. More than one tax return can be created for the same fiscal year.
Tax forms and publications
- Clicking on the will open a new browser window with the Finnish Tax Administration’s instructions for completing the income tax returns.
Open
- The button can be used to view the details of a tax return selected from the list.
Show invalidated
- Choosing the option will add invalidated tax returns to the list, enabling the viewing of previously created, invalidated tax returns.
Creating income tax return
1. In order to be able to create an income tax return, the financial year must be saved in the program under Management > Accounting info > Financial years.
- The income tax return form can be selected in Management > Accounting info > Tax information. On the opening view, there is a drop-down menu, with options 4, 6A, 6B and 6C in addition to the form 5 (Tax return of business activities – operator and self-employed). When creating the Income tax return 5, it must be selected from the menu.
2. Go to Income tax return view (Notifications > Income tax return) and click on the Create notifications button.
3. Select the financial year and click on the Create button.
Please note, that Finnish Tax Administration has provided the income tax return 5 form information only in Finnish. For this reason, some field in the income tax return 5 form are shown in Finnish.
4. Clicking Create opens the Income tax return view in which, you can examine, edit and save the various sections and enclosures of the income tax return as well as send them.
- Procountor will automatically fill in some of the fields of the income tax return with the company info and accounting information.
- The value from accounts added manually to the chart of accounts may not be included in the calculation. More information about allocating accounts to the Income tax return can be found later from this same article under Account allocation to the Income tax return.
Buttons of the Income tax return creation view
Save
- The button saves the income tax return (all parts).
- Saved income tax return can be edited.
- After the income tax return is saved, Procountor re-calculates the sums. If all fields are wanted to be calculated again, the fields must be emptied and then click on the Save
Approve
- With the button, the income tax return is saved and it or its enclosures can no longer be edited.
- When the income tax return is approved, it and its enclosures are sent to tax authorities to be verified. Verification service makes sure the income tax return and its enclosures are formally right and thus they will be approved by tax authorities.
- After verification, user will receive a notification containing the information whether the report was approved, or the errors were found. If errors are found, the income tax return will not be approved and it will stay in Unfinished
Return notification to unfinished
- Clicking on the button reverts the income tax return to Unfinished status and make changes to the return if needed.
Send
- Clicking the button sends the income tax return and its enclosures to tax authorities.
- Only the enclosures with content are sent.
- Note! Income tax return sent via ApitamoPKI interface receives feedback information from the Tax Administration that is shown in a separate window. This window may include remarks concerning the tax return. The Tax Administration does not compare information entered to the main form and possible attachment forms when the tax return is sent. Therefore, the remarks and reminders shown in the window are always formed regardless of, for example, if needed specifications have been made to certain attachment forms or not.
Invalidate
- With the button, the income tax return with status Unfinished or Approved can be invalidated.
Preview
- Button enables observing the income tax return in printable form.
- Note! The printout version in for internal use only and it is not valid to be sent to tax authorities.
- All fields and enclosures are showing on the printout version even if they do not have content. Only the enclosures with content are sent to tax authorities.
Show event history
- Clicking on the button will show you the event history of the income tax return. Event history window shows the events done to the notification, the timestamps when the changes were made and by whom the changes were made.
- Event history can be opened in Excel, PDF or HTML format with the corresponding buttons found in the bottom of the Event history window.
Create a replacement notification
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With the button, you can create a copy of a previously sent notification. You can edit or add the necessary corrections or missing details.
Help
- Button opens the income tax return instructions in Procountor’s online manual. The page is opened in a new tab, so the pop-up widows must be allowed on the browser that is used.
Tabs of the Income tax return creation view
Contact details
- The Contact information tab contains the information on the top of the first page of the association/foundation tax return. The program will complete the fields with content that can be retrieved directly from information saved in the program. For example, the program will retrieve the Name of taxpayer directly from company’s basic info (Management > Company info > Basic info).
- The contents of pre-completed fields can be edited.
- The contact person’s phone number is retrieved from Mobile phone number with country code (e.g. +358 50 xxx xxxx) field on Personal info and settings view.
Taxable income
- Procountor will complete the fields with content that can be retrieved directly from information saved in the program. For example, the turnover field is filled out based on accounting reports.
- The contents of pre-completed fields can be edited.
- Procountor calculates the sums based on the entered figures. The value is updated by clicking the Save button.
Other itemizations
- For example, requirements for cutting the losses from capital expenditure, write-offs from movable procurements and income distribution between entrepreneur couples can be filled out on the tab.
- The contents of fields can be edited.
Net worth
- Procountor will complete the fields with content that can be retrieved directly from information saved in the program. For example, the accounts payable field is filled out based on accounting reports.
- The contents of pre-completed fields can be edited.
- Procountor calculates the sums based on the entered figures.
- The value is updated by clicking the Save button.
Attachments
- By clicking on the supplement form’s name/number the supplement form can be observed and edited.
- The available supplement forms are:
- 8B, 12A, 18B, 62, 70, 74, 75 and 79
- The sums on supplement forms 12, 18B and 8B must be remembered to fill out.
Account allocation to the income tax return
- If the company has been updated with Procountor's new chart of accounts functionalities, then the mapping of accounts to the Income tax return's fields can be manually modified in Management > Accounting info > Tax information > Edit Income Tax Return Mappings. More information about this functionality can be found here: Edit Income Tax Return Mappings.
- If the company does not yet have the new chart of accounts functionalities in use, then the mappings cannot be manually modified. The fields of income tax return template retrieve the information to the income tax return 5 according to the default chart of accounts from 2016 on.
- The allocation of accounts, when the company does not have the new chart of accounts functionalities in use, can be verified from the following Excel file.
|
Excel column |
Content |
|
A |
Column shows the income tax return in question |
|
B |
Column shows the year in question |
|
C |
Column shows the specification number of the income tax return’s field |
|
D |
Column shows the account /accounts of the default account chart from which the info is retrieved (esim. 6/3000). The first number is the account group level, from which the info is retrieved, whereas the last number shows the account groups and sub accounts considered in the field in question. Level information of the account chart can be viewed by choosing Management > Accounting info > Chart of accounts, and then clicking in the Excel button on the Chart of accounts view. |
|
E |
Column shows the used balances of the income tax return’s fields and the formulas used in calculations. |
|
F |
Column shows whether or not the info of D or E column is retrieved, if the balance is positive (1=yes, 0=no) |
|
G |
Column shows whether or not the info of D or E column is retrieved, if the balance is negative (1=yes, 0=no) |
|
H |
Column shows the used factor |
Sending
- When clicking on the Send button the report is sent by using the Tax administration certificate service.
Special situations
- Correcting errors in a notification: An income tax return cannot be edited after sending, which means that if something needs to be corrected, a new income tax return must be drafted and sent. The sent notifications are saved in the Procountor archive.
- Adding enclosures to the income tax return later: Enclosures cannot be added to the income tax return after sending, and individual enclosures cannot be sent to the Finnish Tax Administration through Procountor. Enclosures can be sent to the Finnish Tax Administration in, for example, the tax authorities’ online service.