Basic info

Basic info view can be accessed through Management > Company info > Basic info. 

 

 

Basic info

• Fill in the Company name and address. The name and address information are completely or partly visible on different print-outs, for example, reports, data sent in electronic format and the contact information in invoice footers. The address shown on invoices includes the street address, mailbox, postal code and city, but not the billing address.
  • If you are using P.O. Box field, leave the street Address field empty.
• If company name is changed to the basic info view, the information of name change does not change the name that is used in Procountor's invoices. Please notify Procountor's invoicing if company name is changed laskutus@finago.com
• Please remember to check that the address information in the Procountor Invoicing section is also filled.

Accounting office name 

• Field shows the name of the accounting office that your company is using, if it’s one of Procountor’s partner accounting offices.
• This field is updated by Procountor and cannot be edited by the user.

Homepage 

• Homepage is displayed in the footer of invoices sent from Procountor.

Company ID

• Enter your company’s Company ID or association ID in Company ID field. Start by selecting the correct alternative from the drop-down menu: FI for a Finnish company, ASSN for an association or SSN for a private person. If your company has not yet received its company ID, you may select the blank alternative, but remember to fill in the company ID as soon as you’ve received one. Enter the actual identification code in the empty field next to the drop-down menu. If no Company ID has not been entered, some of the Procountor functions cannot be used. For example, the use of the scanning, electronic invoice sending and printing services require a company ID.
• The company ID is used for forming the VAT number shown in the invoice footer when FI is selected from the drop-down menu and the company ID has been entered.
• Note! It is important to ensure that the Company ID set in the Basic info is correct since the Company ID set in the environment settings is attached to tax returns sent from the environment. A tax return containing a Company ID sent from Procountor is allocated to a specific company in the Tax Administration's system (MyTax) based on the Company ID that is included in the tax return. The Tax Administration does not have any kind of validation whether a tax return with a Company ID sent through the technical interface really belongs to the company with that specific Company ID or not.

Contract type

• Field shows which type of contract the company has on the use of Procountor. The contract type can be either trial usage or production usage. The field also shows the version of Procountor that the company is using.

Accounting line of business 

• The field is empty for companies.
• For real estate companies and unions (meaning that the company has real estate or union account sheme in use), this field shows the line of business. The chart of accounts is determined when setting up the Procountor environment. 

VAT reg. entry

• The field determines if the VAT reg. text will appear on the sales invoices. According to current recommendations, the default is that the text is not shown on sales invoices. Some parties, however, require this text on invoices.

In the employer register

• If the company is registered in the employer register, this information must be entered in In the employer register menu.

Currency rate search density

• The selection in the field determines the currency rate used in currency conversions. Procountor’s fixed rate means that the company uses the same currency rate for the entire year. Using the Procountor’s fixed rate simplifies procedures because no adjustments for exchange rate fluctuations are needed. The company can also select the last-day-of-the-month rate or the daily rate. Procountor retrieves the current exchange rates from the bank every day. The exchange rate used by Procountor is not the same rate that is used for debiting the bank account. When a payment is transferred to the bank in another currency than Euro, the bank debits the bank account with an amount calculated using the exchange rate valid at that moment.

Company’s language 

• Language can be either Finnish, English, Swedish, Norwegian or Danish. Company’s language selection determines the language of the invoice template, the language of products used in the travel and expense invoices and the default language of accounting reports. In other words, the company’s language affects the language of the environment data, while each user can select the language of his or her own user interface in Personal information and settings view. For new users added to the environment, the default language will be the one that’s set as company’s language.
• Default language for invoice template is the language set for the business partner in he register. If the business partner has no language set in the register, language of the invoice template will be the company’s language.

 

Procountor invoicing

• Option enables determining, through which invoice channel the company wants to receive invoices from Accountor Finago.
• This option is only visible for Financials product versions that receive their own invoices (instead of the accounting office).
• Invoice channel can be edited, if the company’s Procountor environment is in production usage, meaning that a Procountor agreement has been signed and Accountor Finago has handled the agreement.
• When selecting email as the invoicing channel, the fields email address and contact person activated.
  • If your invoicing channel is other than email, the contact person's information will not be automatically updated in Finago's customer register. If you need to make changes to company's contact person, please notify us via email at hallinto@procountor.com.
• The chosen invoice channel, invoicing address and address information that’s been added to Basic info view, will be automatically updated to Accountor Finago’s customer register.
• An invoice fee (5€) will be added to paper- and e-mail invoices from Accountor Finago.

 

Contract and product changes

Through Contract and product changes -form feature you can request contract and product related changes from Procountor. The form feature includes three forms to request different changes from us and an open form to send open questions. Forms are Accounting firm update, Product package change, Termination of contract and Other request to request other things.

All change requests for the current month should always be reported to us by the 15th. If the notification comes after the 16th of the month, the change will take effect from the beginning of the following month and the current month will always be billed according to the old information.

The processing time applies to the following changes:

• Package size changes
• Accounting office changes
• Package size changes for Ledger and changing the Ledger version to the Financials version (does not apply to customers who have placed Taloushallinto order).

The processing time does not apply to the following changes:

• Termination of contract.  Period of notice is one month. The agreement ends at the end of the agreement period month.

You can change the product package in the Procountor when you want to change the package size to a larger or smaller in Procountor Financials.  If you have Procountor Ledger version, you can only change  the product package by e-mail to our customer service hallinto@procountor.com.

 

Contact persons

Contact persons section shows the contact information of the company’s CEO, chairman of the board, accountant, payroll accountant and Procountor main user. This information is used, for example, in Procountor’s communication and as default information.

If you need to make changes to the company's contact person towards Accountor Finago, please notify us via the contact request form or by email at hallinto@procountor.com.

It is important to enter the e-mail address of the invoicing contact person in the company’s basic info. The address is displayed, for example, in the contact information at the bottom of invoices and it’s also the default Reply-To address used for invoices & payment reminders sent from Procountor by email.

It is important to enter the phone number of the invoicing contact person in the company’s basic info. The phone number is displayed, for example, in the contact information at the bottom of invoices.

The contact information of the payroll accountant is shown in the salary slip footer.

In contact person’s section, the company can also add contact information of the company’s Data Protection Officer to ensure swift communication in data protection-related matters, if necessary.