Logo on the invoice layout
- Company’s logo can be added to the invoice in Management > Company info > Invoice settings.
- Logo replaces the company’s name on the upper left corner of the invoice. Besides the invoices, the logo appears automatically to salary slips, orders and other receipts to be sent from Procountor as well.
Address information
- Billing address can be different from customer’s address, since the invoices can be sent to mailboxes, financing department of the company, accounting offices or scanning service providers. The positioning of the address depends on the window of the envelope. When sending mail from Procountor, the envelope’s size is C5, and there is a window, which size is 9cm x 6cm.
- Customer address is printed to the invoice, if it is different from the billing address and shows the legal receiver of the invoice.
- Delivery address is shown on the invoice, if the goods are delivered to some other than customer’s address.
Info on the upper part of the invoice
Date
- The date is always printed on the invoice. The payment period is calculated based on the date and the receipt’s accounting period on the receiver’s end is determined based on the date.
Company ID
- The field shows the receiver’s company ID, if it is entered to the invoice.
VAT Number
- The field shows the receiver’s VAT number, if it is entered to the invoice.
Customer Number
- The field shows the receiver’s customer number, if it is entered to the invoice.
Invoice Number
- Invoice number is always printed on the invoice.
Bank Reference Code
- Bank reference code is always printed on the invoice, and when the code is used with the payment, the payment will be allocated to the invoice.
IBAN account number
- The field shows the seller’s bank account number, i.e., the number selected in the invoice’s Payment info section.
BIC
- The field shows the BIC code based on the seller’s bank account.
Terms of Payment
- Terms of payment are always printed on the invoice.
Due Date
- Due date is always printed on the invoice.
Interest Rate
- Interest rate is always printed on the invoice.
Currency
- Currency is always printed on the invoice.
Contact Person
- Info is printed on the invoice, if it is entered on the invoice.
Delivery Method
- Info is printed on the invoice, if it is entered on the invoice.
Order Reference
- Info is printed on the invoice, if it is entered on the invoice.
Additional Information
- Info is printed on the invoice above row information, if it is entered on the invoice.
Delivery Date
- The delivery dates are determined based on the invoicing period, if the invoice is created with contract invoicing function.
Row information
Product
- The column shows the name of the product or a description of the product.
Product code
- Information is optional. The column is not showing if none of the invoiced products have a product code.
Amount
- The column shows the invoiced number of products.
Unit
- The column shows the unit of the amount. Information is optional. The column is not showing if none of the invoiced products have a unit information.
Unit price
- The column shows the price of the unit before any discounts.
Disc-%
- The column shows the percentage of a possible discount. Information is optional. The column is not showing if none of the invoiced products have a discount percentage.
Including VAT / Excluding VAT
- The column shows the value of the row after a discount. The sum is presented either including or excluding VAT. Whether the sum is presented including or excluding VAT is determined in Management > Company info > Invoice settings.
VAT-%
- The column shows the VAT percentage of the invoiced product.
Sum information
- If the currency of the invoice is some other than Euro, the sum information is presented in the selected currency, but also in Euros.
- The following sum info will be showing on the invoice:
- The sums of the rows excluding VAT
- The overall sum excluding VAT
- The amount of VAT presented in each VAT rate
- The overall sum of the invoice
- The overall sum of the invoice
The invoice information at the bottom (contact info)
- Seller’s contact info is presented at the bottom of the invoice. Information is retrieved from Procountor, from company’s basic info (Management > Company info > Basic info). The following info is presented at the bottom of the invoice:
- Company’s name and address
- Company ID and VAT-number
- Phone number and email
- Homepage and domicile
- Bank account numbers selected to be shown on the invoice on the Bank account information view (Management > Company info > Bank account information).