In Salaries basic info you can manage insurance contract info affected by salary calculation, as well as the formation of insurance accruals by defining the employer’s payment percentages. Furthermore, in this view you can put necessary extra info on the payer into the income register by notifying the salary info.
You will find the view under Management > Salary info (new) > Salaries basic info
Employer’s payment percentages
In the Select year field you can find the employer payment percentages for different years.
The percentages given in the Employer payment percentages view are used to form the accruals of the side expenses of salaries. The amount of insurance deferrals can be viewed in the Salary slip view and the formation of insurance accruals is dependent on the insurance basis of the employee’s income source.
Procountor will update the annually confirmed default percentages on to the view. However, the employer should check the payment percentages annually, so that they correspond with the actual percentages of the insurance contracts.
The Revert button will retrieve the percentage defined by Procountor and place it in the field.
The Salaries paid during year field will automatically be monitored by Procountor for the salary payments made by the company in total. The salary total affects, for example, the payment percentages of unemployment insurance payments.
- The salaries paid during year can be recalculated by clicking Recalculate button. The button calculates all the salary slips during the year that can be found from Procountor and that have status Paid or Paid elsewhere.
- You can change the salary total, if necessary. This is necessary when you start to calculate salaries mid-year in Procountor, or if you notice that the salary total is reporting incorrect info relating to insurance. For example, this could occur in a situation where a considerably large amount of a payment from a company not on the Tax Prepayment Register has been added to the salary total. We do not recommend reporting transactions completed by companies not on the Tax Prepayment Register through Procountor salary calculation, but if the notice is done through salaries, the salary total will, unavoidably, be incorrect.
Employer’s Employees’ Pension Act Contribution quantity can vary depending on the Employees’ Pension Act contract in question. The Employees’ Pension Act payment percentage can affect the customer compensation, salary total or some other factor given by the insurance company. The exact payment percentage, which varies from employer to employer, can be confirmed from the employer’s own pension insurance company.
Please note that only the insurance payment percentages of the employer are saved on the Salaries basic info view. The employee’s share will be handled on the salary slip on a single employee basis. The employer’s payment percentages form the salary slip accounting page form the expense accrual automatically, therefore the percentages should be checked with the insurance company.
The employer’s Unemployment insurance payment percentage is based on the salary total. The employer’s unemployment insurance payment is based on the base percentage up to a certain salary limit. The salary limit is confirmed annually. When the salary limit is exceeded, the employer’s unemployment insurance payment is made with a larger additional percentage. In the Salaries paid during year field the salary total amount accumulated in the calendar year is monitored. The minimum age for the liability to pay unemployment insurance contributions will change on August 1st 2022 from 17 to 18. This has been implemented to Procountor and will take effect on 1.8.2022.
The payment percentage of the Occupational accident insurance should be checked annually and made to correspond with the level in the insurance contract. The amount of payment percentage of the accident insurance varies depending on occupation and occupational hazard. Procountor will update the average accident insurance percentage on to the Employer payment percentages view. The payment percentage may vary depending on the type of work being done by a person or a group of persons. Because of this, the accident insurance payment percentage is defined separately on a single employee basis in the employee's Salary info view.
Group life insurance charge is payed alongside the accident insurance payment and the insurance payment percentage should be checked with the insurance company.
The Health care insurance contribution percentage is defined by the tax administration annually. The sickness insurance payment is reported on the income register with a separate notification from the employer. The receipt formed by the separate notice is mainly formed from this percentage. Of course, factors related to the income source and earner can affect whether the sickness insurance payment needs to be taken from a certain earning, which in turn affects the salary total.
Fill in the number of monthly and weekly working hours in accordance with the sector. The info moves, by default, to the employee's Salary info view where it is, of course, possible to alter the amount of working hours on a single employee basis.
Incomes Register info
Familiarize yourself with the different Payer types.
The payer type does not need to be defined if the employer/payer is, for example, a corporation or association. There is no separate section for these on the list because the income register will only request this info when dealing with certain types of payers.
If an employer or payer is one of these options, then the choice will be reported on the income register alongside the salary info notification.
Public sector oraganisations are those financial units which realise Finland’s public administration. This information must be given due to international data exchange, if the earner is non-resident taxpayer. When a transaction is payed to a non-residential entity the info does not need to be reported, even if the payer is a public corporation.
A household has a different tax withholding duty than communities; therefore if the payer is a household of a private economy, the info must be reported.
A foreign group company is a company part of a group which is founded somewhere other than Finland. The info must be reported when a foreign affiliated company pays salary to an employee working abroad (e.g. an employee sent by a Finnish company) Additional information on this definition is offered by the tax administration.
If the payer of the transaction is an Unincorporated state enterprise or governmental instituition with separate administration, the info must be reported with a salary info notification.
A temporary employer has organized their employees’ pension provisions without signing an insurance contract with a pension provision agency. We recommend finding out from the pension provision agency what type of employer can act as a temporary employer.
Households may form a pool of household employers, which are cooperatively responsible employers for the employee.
You can further familiarize yourself with the application instructions regarding the contents of a salary info notice here. The previous instruction has been gathered on the basis of pages 14, 15 and 16 of the application instructions.
Keva: Sub-Organization ID
The field is the payer’s additional info which is given solely by an employer belonging to Keva’s employment pension insurance sphere.
The sub-organization identifier field is left empty if you are not an employer belonging to the Keva employment pension insurance sphere.
Keva keeps the info on employers, sub-organizations and notification traffic administrators in its system, even after starting the use of the income register. You can find more information on the effects of the income register on Keva customers in the Keva website.
In Procountor the Sub-Organization ID field becomes mandatory when the Employees’ Pension Act has been defined as one of Keva’s pension provision agencies.
- Keva’s partner organizations
- Keva - Åland
- Keva - church
- Keva - Kela’s service pensions
- Keva - government
In Procountor’s sub-organization ID field, the notifier from Keva’s notification coding can be reported. Keva’s notification coding is used by local, government, church, and Kela employers who have the personal notification code given out by Keva in their institutions and agencies to categorize their salary info notices. (Source: Application instuctions on the data contents of an earnings payment report)
The sub-organization ID field is not corrected automatically by Procountor, therefore verify, from Keva, that the notifier is in the correct form.
Through Procountor you can only provide identifiers from Keva’s sub-organizations to the income register.
Employees’ Pension Act insurance
Using the Add contract button, you can add a new pension insurance contract to the view. Select the correct pension provision agency from the list and fill in the Agreement number. Keep in mind, the agreement number field does not verify the inserted figure, but it is only possible to fill in 11 characters. The number consists of 11 characters including hyphen. If the number has less than 11 characters, add zeros after the hyphen in order to have 11 characters. Check the agreement number in the insurance contract carefully because this number is one of the most important pieces of information, concerning insurance, being moved to the salary info notice.
You can add multiple employment pension insurance contracts on to the view. All contracts which are considered active are shown as an option in the employee’s salary info view. Non-active contracts are not shown in the empolyee's Salary info view, therefore the contract in question can no longer be used in the person’s salary calculation.
In the Label field you can fill in a text that allows you to differentiate between insurance contracts in the employee’s Salary info view. The insurance contract number and the text from the Label field will be moved on to the Salary info view.
The supplementation of the Employees’ Pension Act insurance of a temporary employer
The temporary employer does not have an insurance contract with a pension insurance company. The pension insurance company and the employment pension insurance contract number must always be included in the salary info notice. In practice, this means that a temporary employer must also supplement the info concerning the Employees’ Pension insurance found in Salaries basic info.
A temporary employer must be in contact with a pension insurance company. The pension insurance company may provide a generic insurance number which, in Procountor, should be filled into the Employees’ Pension insurance Agreement number field.
In Procountor the Employees’ Pension insurance contract is saved as an active contract and in the employee’s Salary info view this contract is chosen as a person’s Employees’ Pension Act contract.
Occupational accident insurance
You can add several accident insurance contracts in this view.
With the Add contract button you can create a new contract row.
The name of the Insurance provider is filled in according to the insurance contract.
The Insurance provider ID refers to the insurance company’s business ID from which the accident insurance has been required.
Policy number In 2023, the Incomes Register will no longer accept spaces or other non-printable characters in the occupational accident insurance policy number.
Procountor removes spaces and non printable characters in the occupational accident insurance policy number from reports when sending them to the Incomes Register.
All contracts which are considered active are shown as an option in the employee’s Salary info view.
The Label field can be utilized to better recognize the contract in the employee’s Salary info view.
In the employee’s Salary info > Insurances view we can personally define the Occupational title ID and the accident insurance payment percentage. In the Salaries basic info view it is not possible to set the Occupational title ID by default, therefore this info is managed in the employee's Salary info view.