Paste transactions -function of the Ledger entry tool is useful with saving comparison data from previous fiscal periods. The Ledger entry tool can be found in Accounting > Ledger entry tool.
Comparison data from the previous fiscal period and the accounting balances from the current year
Comparison data from the previous fiscal period and the account balances from the current year can be saved with the Paste transactions function of the ledger entry tool.
Saving the comparison data:
- Save the balances from the income statement and balance sheet (use the general ledger report).
- Close the fiscal year
- Transfer the fiscal year’s profit (loss)
- Save the balances of the day preceding the beginning of accounting
- Check the figures
- Close the fiscal periods
Entering the comparison data for the previous year with the Paste transactions -function
The fiscal period should exist in Procountor when comparison data is entered for the previous year. At least the following information should be entered with the Paste transactions function:
- Accounting account
- Gross sum
- Transaction description
- Dimensions, if in use
The program automatically enters two rows on the receipt. These rows must be deleted before clicking the Paste transactions button. When you click on Paste transactions, the program will open a new window into which you can paste ledger transactions as text. The information can be copied from a spreadsheet application document and pasted into the text field. Once you have pasted the information, you will see and be able to change the information content of columns at the top of the page. Use the Clear button to clear the ledger transactions you have pasted into the window. Then click on the Paste transactionsbutton, and the program will create a receipt, which is saved.
After creating a receipt/receipts, the income statement and balance sheet should be reconciled with accounting reports and after that, the fiscal year is closed. Then a receipt for opening the accounts will automatically be generated for the first day of the current fiscal year, based on the information provided.
The profit (loss) for the previous fiscal year is entered on account 2370 Profit (loss) for the fiscal year, using the opening receipt generated when the previous fiscal year is closed. Transfer this sum in a journal to account 2250 Retained earnings (post profits on account 2370/2250 and losses on account 2250/2370).
Entering the balances from the current year with the Paste transactions -function
When the balances of the current year are entered, both the fiscal year and the fiscal periods must exist in Procountor. At least the following information should be entered with the Paste transactions function:
- Accounting account
- Gross sum
- Transaction description
- Dimensioning, if in use
If all transactions should have VAT processing, the following information should also be entered:
- VAT percentage
- VAT type
- VAT status
The VAT status details are available in Management > Accounting info > VAT defaults view. The VAT type for purchases is P and for sales S.
The program automatically enters two rows on the receipt. These rows must be deleted before clicking the Paste transactions -button. When you click on Paste transactions, the program will open a new window into which you can paste ledger transactions as text. The information can be copied from a spreadsheet application document and pasted into the text field. Once you have pasted the information, you will see and be able to change the information content of columns at the top of the page. Use the Clear button to clear the ledger transactions you have pasted into the window. Then click on the Paste transactions -button, and the program will create a receipt, which is saved.
After creating a receipt/receipts, the income statement and balance sheet should be reconciled with accounting reports and after that, the fiscal periods are closed.