New travel and expense invoices can be created in New > Travel or Expense invoice. The user who is creating its own invoices should have user rights to Procountor and the username should be linked to the person register information.
This article has instructions how to create invoices in Procountor's browser version. If you are looking for instructions how to do them in Mini mobile application please see the instructions here.
Starting to create travel and expense invoices
First the person should be selected to whom the invoice is created.
1. Click Search for person button to search your name from the person register.
- If you do not have the ability to create invoices to other people the button is not visible and Procountor selects your name automatically.
2. Select Receipt type eater travel or expense invoice.
- Travel invoices differ from expense invoices because they also include information regarding the trip, (the daily allowances, kilometer allowances and meal allowances) that will be reported to Incomes register. Also it is possible to use travel calculator in travel invoices.
3. Select the right day for the invoice.
- As default the invoice date is the current day.
4. Click Create new invoice button.
5. Move straight to the travel invoice instructions or expense invoice instructions.
Travel invoice
Inserting travel information to the travel calculator
After clicking Create new invoice button the travel calculator appears to the screen if the feature has been selected from Procountor's Usage settings. The travel calculator can also be opened manually from the Invoice view.
1. Insert travel information to the window and the calculator will calculate the price for the trip based on the inserted data.
- More detailed information about the travel calculator can be found here.
2. Click Continue.
Inserting information to the travel invoice
The basic information about the travel invoice is filled automatically based on the person register information.
3. Fill in the travel invoice information.
4. Insert all the travel products to the invoice by clicking Get product button or by clicking Travel calculator button which will calculate the price of the trip automatically.
- More detailed information about the travel calculator can be found here.
5. Choose the right travel products from the Product register and click Add to invoice button.
- You can more products at the same time by keeping Control key down while selecting the products from the register.
6. When all the travel products have been selected to the invoice, add amounts, prices and VAL information to the invoice rows.
7. Insert all the receipts and other attachments to the invoice by clicking 
icon.
- More detailed information about the attachments can be found here.
8. When the invoice is ready click Save button an dafter this click Mark as complete.
- If the approval circulation is implemented in this invoice the invoice will go to the invoice verifier.
9. If you are the verifier please follow the instructions to Verify and Approve invoices.
Expense invoice
Inserting information to the expense invoice
The basic information about the expense invoice is filled automatically based on the person register information.
1. Fill in the invoice information.
2. Insert all the expense products to the invoice by clicking Get product button or by clicking Add row button which will enable you to insert your own expense product.
- Choose the right travel products from the Product register if you clicked Get product button and click Add to invoice button.
- You can more products at the same time by keeping Control key down while selecting the products from the register.
3. When all the expense products have been selected to the invoice, add amounts, prices and VAL information to the invoice rows.
4. Insert all the receipts and other attachments to the invoice by clicking icon.
- More detailed information about the attachments can be found here.
5. When the invoice is ready click Save button an dafter this click Mark as complete.
- If the approval circulation is implemented in this invoice the invoice will go to the invoice verifier.
6. If you are the verifier please follow the instructions to Verify and Approve invoices.