Primarily, The Incomes Register advises reports should be corrected with replacement reports. Before making corrections, always read the Incomes Register’s guidelines on invalidating and replacing reports. The Incomes Register always has the most up-to-date information on the correction procedures. Below is a list of all the instances that require invalidating the original report, as advised by the Incomes Register.
- correcting the payday
- correcting the salary period
- correcting the employee of the payer ID
- correcting the income earner’s date of birth
- correcting the pension policy number
- correcting the occupational accident insurance company identifier and insurance policy number
- Applied income earner types athlete and organization
- Corrections to applied insurance exception types:
- Changing the “No obligation to provide insurance” information retroactively
- Changing the “Not subject to Finnish social security” information retroactively
Error in the Adjustments panel
Any errors in the Adjustments panel can be corrected after the salaries have been paid and reported. The data that can still be modified is:
- Payday
- Employees’ Pension Act agreement
- Employment
- Occupational accident insurance
Please note, that in case of a new insurance policy, the necessary information has to be filled out in Management > Salary info > Salaries Basic Info and changes to employment must be made in Payroll > Employee register > Salary info > Employments before making corrections.
Invalidate the sent report (or go directly to the salary slip, if the sent report got an error message) and open the salary slip that needs to be corrected. Click Edit, and the slip goes to Correction mode that reactivates the Adjustments panel. Make any necessary changes in the Adjustments panel, save the changes, and report the salary slip again.
Keep in mind any changes made in the Adjustments panel do not update the information in the employee register. If, for instance, the insurance policy was incorrect, it should be updated in the employee register before calculating new salaries. Several employees’ information can be simultaneously modified by selecting multiple people and selecting Edit salary info. More detailed instructions can be found here.
New salary slip and a new report
Information that can no longer be edited after the salary slip has been paid and reported are listed below. If some of this information is incorrect, you should invalidate the report, create a credit salary slip, correct the necessary information, and create a new salary slip. The new, correct salary slip should then be reported.
- SSN
- Payment period (salary list)
- Corrections to applied insurance exception types:
- Changing the “No obligation to provide insurance” information retroactively
- Changing the “Not subject to Finnish social security” information retroactively
- Applied income earner types athlete and organization
1. Invalidate the earnings payment report containing the incorrect information (you can move straight to step 2, if the sent report got an error message).
2. Open the erroneous salary slip and click Edit. In the Incomes Register reporting at the top part of the salary slip, choose Do not include in any report.
3. Create a credit salary slip* with the exact same information as the original slip but with negative values. This cancels out the original salary slip, and a new slip can be created with correct information. Do not forget to mark this credit salary slip as Do not include in any report.
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You can use Copy with original delivery data function when creating the credit salary slip.
4. Change any incorrect information in the register, if needed.
5. Create a new salary slip with the correct information and mark it paid.
6. Report the new salary slip.
*Please note, that at the moment withholding tax row cannot be changed to positive value, and this row will revert to zero when the base salary row is given a negative value. Because of this, withholding tax should be added on the credit salary slip using the withhold tax correction salary type.
Correcting the report and a new report
Below is a list of all the information retrieved from the register that may be incorrect on the report. In these cases, the report must be invalidated and sent again.
- Payer information
- Income earner’s information
- Salary information in international cases
When information in the register is incorrect and the earnings payment report has been sent, the report should be invalidated (if the sent report got an error message, you can move directly to correcting the register information) and correct the information in the register. After this, a new earnings payment report can be created and sent.
