If you start using Procountor in the middle of the year, you can enter the current years salary slips to Procountor to include them in cumulative earnings and reports. You can enter each salary slip or use consolidated salary slips.
- Notice if the salaries are brought from an other software the slips have already been reported to Incomes register. This means that retrospective salaries that are brought to Procountor should not be reported to Incomes register again. Mark all salary slips with Do not include in any report mark to avoid double reporting.
- When salaries and travel invoices are brought together with the beginning balance and the invoices are created as mentioned above, the overall balance should be adjusted to zero. This will ensure that the salary balance is not doubled in the accounting balance.
- We do not recommend to bring salary slips from past years to Procountor as the same information can be found from the accounting as well.
It depends on the situation (e.g. reporting needs) as to which method is better. You can enter compensations, such as kilometres, per diem, etc. accordingly using travel and expense invoices.
Before the salary slips can be created the employees should be created to Procountor. More detailed information here.
Entering each salary slip
Entering each salary slip with the original information is a distinct but arduous method to get the information to Procountor. If you want to get month-level information in salary reports, however, you have to do it. If the amounts in a person’s monthly slips do not vary very much, it is convenient to use a salary transaction transfer file to create the salary slips. With this method you create an import file containing all employees’ data and import it separately for each month. If varying compensations, overtime, hourly wages etc. occur, you can edit each month’s salary slips as needed. The salary slips that are brought via transfer file are automatically in Unfinished status that allows salary slip modification.
- You can also create a separate transfer file for each month.
- Notice if the salaries are brought from an other software the slips have already been reported to Incomes register. This means that retrospective salaries that are brought to Procountor should not be reported to Incomes register again. Mark all salary slips with Do not include in any report mark to avoid double reporting.
Holidays can also be transferred to Procountor via salary slips. Before the salary slips are created set the holiday earning on. Read more here.
To get correct information from salary slips and from travel invoices to cumulative earnings and reports, you must mark the salary slips Paid elsewhere in the Payment view, using a payment date in the correct period.
Note! If the opening balances are imported separately, you must eliminate the accounting entries of those receipts using journal receipts for counter entries.
Consolidated salary slip
If there is no need to get month-level information for salary reports, you can import the information from the early part of the year to the system using consolidated salary slips and travel invoices. If you only need information for the annual notification, you can create one salary slip and one travel invoice containing the accumulated information from the early part of the year.
When creating the consolidated salary slip, you must observe that the system calculates tax withholding automatically, but the withheld amount may differ from the sum of the original withholdings. Therefore, correct the tax using salary type Withholding correction.
The system also calculates Pension insurance and unemployment contributions automatically. Due to this, you must create two consolidated salary slips for a person who has reached the age of 18 or 53 during the consolidation period: one for the period until and including the birthday, and another for the period after that. This is to achieve the correct pension insurance contributions.
- Notice if the salaries are brought from an other software the slips have already been reported to Incomes register. This means that retrospective salaries that are brought to Procountor should not be reported to Incomes register again. Mark all salary slips with Do not include in any report mark to avoid double reporting.
To get correct information from salary slips and from travel and expense invoices to annual notifications and reports, you must mark the salary slips Paid elsewhere in the Payment view, using a payment date in the correct period.
Note! If the opening balances are imported separately, you must eliminate the accounting entries of those receipts using journal receipts for counter entries.
Information on paid salaries only
In a situation when the salary slips are not brought to Procountor but the cumulative earnings of the salary slips that effects the withholding tax should be noticed in the salary slip calculation, put the amount of the salaries to the Limit used field in Employee register.
- This will only effect the withholding tax calculation and will not be shown in the salary slip.